Programs and SSC Coordinator

Description

ABOUT THE ISTH

The International Society on Thrombosis and Haemostasis (ISTH) advances the understanding, prevention, diagnosis and treatment of conditions related to thrombosis and hemostasis. The Society is dedicated to transformative scientific discoveries and clinical practices, the development of young professionals and the education of physicians, scientists and allied health professionals wherever they may live.

ISTH’S COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

At the ISTH, uplifting and championing the diversity of our workplace culture is a priority. The ISTH is committed to the inclusivity of all forms of diversity through an anti-bias organizational culture and appreciates the unique contribution of each staff member. The diversity of our team makes us unique, broadly talented, equipped to address the changing needs of our international stakeholders and simply put … fun!

POSITION SUMMARY

The ISTH Programs and SSC Coordinator is responsible for supporting the ongoing work of the Scientific and Standardization Committee (SSC) and as well as providing administrative support for the ISTH Guidelines and Guidance Committees.

The SSC is the primary scientific body of the ISTH on matters related to standardization, nomenclature and guidance on treatment for conditions related to thrombosis and haemostasis. The SSC is made up of 20 topical subcommittees that work to address the clinical and research challenges of the thrombosis and haemostasis community. The ISTH SSC headquarters team provides the necessary support to ensure the SSC projects and meetings run efficiently.

The ISTH Guidance and Guidelines Committee oversees the Society’s program to create clinical practice guidelines (CPGs) and oversees the publication of SSC guidance documents.

The coordinator will work independently within defined schedules to accomplish a variety of complex and routine activities to move key education and committee initiatives forward.

Job Duties

Key Responsibilities SSC:

Provide the day-to-day support to the work of the ISTH Scientific and Standardization Committee (SSC) and its Subcommittees by supporting the programs and activities of each committee as needed through correspondence, scheduling and providing information
Responsible for the daily/weekly communication with SSC leadership with the ability to answer questions regarding ongoing Subcommittee projects
Support the ongoing projects of the SSC Executive Committee and Subcommittees coordinating annual meetings, website management as well as drafting weekly, monthly and yearly correspondence as needed
Support the SSC projects and ongoing registries by yearly tracking through the ISTH website and file server
Coordinate the SSC Subcommittees yearly change-over in leadership, providing support in sending out formal communications as well as tracking ongoing work, official manuscripts and funding requests
Key Responsibilities Guidance and Guidelines:

Support the ongoing work and respective projects and initiatives of the Guidelines and Guidance Committees coordinating conference calls, annual meetings and reports
Support panel meeting logistics by coordinating calendars and supporting travel support through the Society’s travel agent
Maintain the guidelines webpages to update links, resources and materials produced from published guidelines
Support the Guidelines Manger in the development of online education resources
General Responsibilities:

Provide updates and usage statistics on all SSC and G&G programs, maintain archives of all programs held on the ISTH shared files
Provide support to other Committees and/or ad hoc special projects as they arise, as designated by the Director or Program Manager

Skills Required

Skills, Abilities, and Knowledge Required:

• Appreciates and can embody ISTH’s internal core values of fun and recognition, collaboration, trust, communication, respect, and progress
• Accuracy and attention to detail especially in oral and written communications
• Accountability; takes responsibility for all work activities and personal actions
• Self-motivated, well-organized, and ability to self-initiate tasks and find solutions to routine issues independently
• Ability to work collaboratively and collegially with co-workers, volunteer leadership, vendors and partners
• Proficient in Microsoft Outlook, Word, Excel, Power Point,
• Experience with project management software (such as GANNT, Basecamp, or the equivalent) is a plus
• Experience with Association Management Software and Content Management Systems is a plus
• Ability to operate with minimal direction or oversight; independently prioritize, organize and manage tasks and projects from inception to successful completion while carefully monitoring time and resources
• Ability to acquire knowledge of and be able to contribute to Society and Committee activities, as well as work with volunteers to ensure that programs stay on track and goals are met
• Familiarity with and ability to apply ISTH rules and procedures
• Professional-level commitment, including some evenings and weekends consistent with timing of international meetings; ability to travel domestically and internationally once per year depending on need
• Ability to work in a fast paced, team-oriented environment
• Desire to learn and contribute
• Strong multicultural sensitivity
  Bi- or multi-linguality is a significant plus

Additional Info

Minimum Requirements:

Bachelor’s degree preferred
Minimum of 2 years of professional experience in a similar role and track record in project or program management, ideally in a scientific/medical association or society and international environment
Work Environment:

It is a primarily sedentary role and may require some bending, lifting and filing.
This position may require minimal national or international travel (1 trip per year)