Operations Manager

Description

The Bridge’s mission is “to bridge diverse communities through the arts.” We are a dynamic organization serving artists and thinkers whose goals are to share knowledge, challenge one another, and engage in the expression of creative ideas. We provide resources and programs to elevate and share these ideas and endeavors within the contemporary creative culture of the Charlottesville area. This includes materials, equipment, knowledge, infrastructure, and connections that support artists turning ideas into action. From a programming perspective, The Bridge leads talks, workshops, meetings, performances, outreach, exhibitions, as well as other unconventional alternative arts programming that feeds the current creative dialogue taking place throughout the region. The Bridge serves as a laboratory for fostering ideas that understand and respond  to social issues – this results in stronger social ties, deeper connection to one’s place, a more vibrant community identity, and a better understanding of ourselves and each other.

In support of these efforts, the Operations Manager plays a crucial role in making sure The Bridge reaches the goals the organization plans to achieve. This work is primarily focused on making sure The Bridge gallery remains an active vibrant space, supporting community and donor relations, and guiding efficient administrative duties. Broadly, this covers the Bridge’s daily operations, maintaining the office and gallery spaces, and providing administrative support for fundraising events, initiatives, gallery exhibits, and community programs. This is an entirely in-person role.

To Apply

Please submit a cv/resume and short cover letter describing your interest in this position info@thebridgepai.org. Review of applications will begin September 21 and continue till position is filled.

Job Duties

Core Duties

Office and Gallery Management 

• Maintain scheduled but flexible office and gallery hours
• Manage use of gallery space including rental requests
• Oversee the maintenance and effective use of all Bridge facilities
• Maintain office and gallery equipment and supplies
• Assist ED in managing intern and volunteer schedule

Community Engagement

• Help foster and build relationships with arts organizations and artists in the region
• Provide logistical support for community events and programs
• Engage with visitors during open gallery hours

Finance and Development Support

• Working with the ED to develop donation acceptance, processing, acknowledgement and documentation policies & procedures
• Maintain organization of invoices between artists and HR
• Produce donation reports and other fundraising reports as requested
• Create and send follow-up letters to donors and funders day-to-day and after fundraising events and initiatives
• Assist ED and HR with Annual Fund mailing in the fall and additional fundraising efforts
• Assist ED and HR with general admin support around spring Revel fundraiser
• Maintain supplies of letterhead, envelopes, and stamps

Partnership/Relations Management

• Maintain donor and volunteer databases (currently Giftworks software)
• Work with the Executive Director (ED) to develop and maintain donor database data entry policies and procedures
• Add to, update, and maintain contact information for current and prospective donors, funders, partners, volunteers, board members, former board members and city/county government staff and elected officials, and community leaders
• Utilize database for donor reports and for creating strategies for fundraising initiatives
• Compile accurate mailing and email lists for mailings, e-newsletters, etc.

• Communicate with board as needed
• Prepare items for ED in advance of board meetings as needed

Skills Required

This position is ideal for someone who is interested in the arts and invested in their creative community. We’re looking for someone who is excited about building connections within the Charlotteville arts community, resonates with The Bridge’s mission, and who has a desire to see the organization continue to actualize their mission in new ways. A key part to this role is finding someone who is interested in expanding the community in which The Bridge already engages with.

This position requires someone who prioritizes planning and time management, is motivated to reach goals and deadlines, and is confident in their organization style. A valid driver’s license and transportation are required. Background check/working with children

Work Schedule

Part-Time, In-Person –– Hourly (up to 16 hours/week) 

Schedule is flexible, 2-4 days a week