Office Manager/Bookkeeper

Description

The Charlottesville Climate Collaborative (C3), a non-profit organization based in Charlottesville, VA, is seeking a highly organized full-time Office Manager. C3 aims to catalyze climate action through community-wide collaborations and programs that reduce climate pollution and advance our Charlottesville identity to include climate leadership. We aim to unify and empower local groups so that together we can achieve a positive impact, making Charlottesville an even stronger, healthier community. For more information on C3 and its programs, please visit www.cvilleclimate.org.

The Office Manager takes primary responsibility for managing the administrative functions of C3’s day-to-day office management and bookkeeping. Because this position balances a variety of responsibilities, a high degree of flexibility, a professional attitude, significant initiative and attention to detail are required. The ideal candidate will have an understanding of bookkeeping principles in a non-profit environment, computer literacy and a commitment to service.

Job Duties

Job Responsibilities

Bookkeeping

• Create and monitor the organization’s annual and program budgets
• Prepare monthly financial reports for the Executive Director and quarterly reports for the Board of Directors
• Prepare financial reports for grants and other funding
• Manage all bookkeeping functions including A/R, A/P and payroll
• Process receipts daily, making bank deposits at least weekly
• Maintain accounting files in a neat and orderly manner
• Assist off-site Accountant in preparing the program’s federal and state taxes and reports
• Assist in preparing the program’s annual financial statement

Administration

• Maintain C3’s personnel and operations policies and procedures
• Process new hires and ensure compliance with new hire reporting requirements
• Maintain personnel files in a neat and orderly manner
• Monitor employee benefits, including administration of plans as needed
• Ensure the inventory of office supplies and printed materials is maintained
• Provide for maintenance of office machines (e.g., printer, copier, fax, phone system) as needed
• Maintain C3’s files both physically and electronically
• Provide additional administrative support to C3 Programs as needed

Skills Required

Skills/Requirements

• Bachelor’s degree in a related field or equivalent experience required
• Proficient in QuickBooks Online, Microsoft Excel, Microsoft Word and Dropbox
• Minimum of 3 years QuickBooks experience preferred
• Experience managing the annual budget process
• Demonstrates integrity and honesty, to present accurate and appropriate information, and to exercise excellent judgment in regard to confidential information
• Outstanding interpersonal and communication skills, both oral and written
• Highly organized and able to multi-task
• Efficient in an environment with evolving priorities
• Works well independently as well as with a team

Additional Info

Compensation & Benefits

• Market competitive salary
• Health & Dental Insurance Coverage
• Paid Personal Time Off plus Holidays
• Self-Improvement Allowance
• Retirement Plan and Life & Disability Insurance Benefits

To apply, please e-mail a cover letter, resume and salary requirements to susan@cvilleclimate.org. The Charlottesville Climate Collaborative welcomes diversity. Women, people of color, persons with disabilities, and LGBT individuals are encouraged to apply.