Executive Coordinator

Description

A LITTLE ABOUT US

Founded in 1951, the Nature Conservancy is a global conservation organization dedicated to conserving the lands and waters on which all life depends. Guided by science, we create innovative, on-the-ground solutions to our world’s toughest challenges so that nature and people can thrive together. We are tackling climate change, conserving lands, waters and oceans at unprecedented scale, providing food and water sustainably and helping make cities more sustainable.  One of our core values is our commitment to diversity. Therefore, we strive for a globally diverse and culturally competent workforce. Working in 72 countries including all 50 United States, we use a collaborative approach that engages local communities, governments, the private sector, and other partners. To learn more, visit www.nature.org or follow @nature_press on Twitter.

YOUR POSITION WITH TNC

The Executive Coordinator provides direct administrative support to the Virginia State Director of The Nature Conservancy.

ESSENTIAL FUNCTIONS

The Executive Coordinator will be responsible for a variety of administrative support tasks, which include domestic and international travel arrangements, calendar management, answering phones, drafting correspondence, processing expenses, and scheduling and coordinating logistics of meetings and special events. They will provide guidance in satisfying administrative requirements based on extensive knowledge of policies and procedures. The Coordinator will organize activities with multiple variables, setting realistic deadlines and managing the timeline. They will communicate on behalf of supervisor with staff in various programs across The Conservancy; as well as with donors, vendors, and business relations. They will effectively communicate or distribute information to assist staff in making decisions, solving problems, and improving workflow. They will perform additional administrative functions for the Virginia Business Unit, as required.

RESPONSIBILITIES & SCOPE

• Act independently on assigned tasks and exercise independent judgment based on analysis and experience; work is diversified and may not always fall under established practices and guidelines;
• Work within scope of program’s strategic goals;
• Coordinate projects with several variables, work within a defined timeline and budget;
• Demonstrate sensitivity in handling confidential and emotionally charged information;
• Perform non-routine analysis, research and follow-through;
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements;
• May act as a resource to others to solve problems and act in supervisor’s stead when instructed;
• May supervise administrative and/or volunteer staff, including training and professional development;
• Provide input through project teams for the improvement of existing programs;
• Refer difficult questions and unusual problems to supervisor;
• Travel and work flexible hours; and
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain.

MINIMUM QUALIFICATIONS

• Bachelor’s degree and 2 years’ experience or equivalent combination;
• Strong organization skills, accuracy, and attention to detail;
• Experience organizing time and managing diverse activities to meet deadlines;
• Experience generating reports and interpreting data;
• Experience in business writing, editing, and proofreading;
• Experience using existing technology to achieve desired results, including Outlook, Word, Excel and PowerPoint; and
• Experience working across teams and communicating with a wide range of people.

DESIRED QUALIFICATIONS

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated;
• Experience working with a board of directors, donors, volunteers, the public, and/or all levels of staff;
• Ability to analyze information for the purpose of coordinating and planning activities, and solving problems; and
• Experience interpreting guidelines to achieve desired results.

ORGANIZATIONAL COMPETENCIES

This description is not designed to be a complete list of all duties and responsibilities required for this job.

TO APPLY:

Go to www.nature.org/careers, click Search Careers and search by the position title and/or location, then click Apply Now to submit an online application.  It is necessary to complete the application in its entirety.  In addition, please submit resume and a letter of interest including salary requirement in separate documents.  For assistance with the online process, go to: http://www.nature.org/aboutus/careers/external-applicant-userguide.pdf.

Interested TNC employees should apply through PeopleSoft: https://peoplesoft.tnc.org/psp/tnchrprd/?cmd=login&errorPg=ckreq&languageCd=ENG

Application deadline is 11:59 PM on July 22, 2018.

Additional Info

The Nature Conservancy is an Equal Opportunity Employer. Our commitment to diversity includes the recognition that our conservation mission is best advanced by the leadership and contributions of men and women of diverse backgrounds, beliefs, and cultures. Recruiting and mentoring staff to create an inclusive organization that reflects our global character is a priority and we encourage applicants from all cultures, races, colors, religions, sexes, national or regional origins, ages, disability status, sexual orientations, gender identities, military or veteran status or other status protected by law.