Director of Finance and Administration

Description

Our client, Viridiant is a growing, non-profit environmental organization that works to advance sustainable, affordable, and energy efficient construction.  The Director of Finance and Administration is responsible for hands-on oversight of all office operations including bookkeeping and general accounting, human resources, and general office management. This position has the potential to expand into additional financial management duties, including grants management, investments, contract management and finance committee communications. This role reports to the Executive Director who reports to the Board of Directors.

Viridiant is energetic and offers a friendly work environment, attractive office, excellent educational opportunities, and the opportunity to have a positive impact on the building industry and environment. For over ten years, the organization has been contributing to the community with a budget of approximately $1.6M and a fulltime staff of 12, as well as 15 independent field contractors. This is a unique opportunity to be part of cutting-edge, high-performance buildings and technologies!  See www.viridiant.org for more information.

Job Duties

Summary of Primary Job Responsibilities and Duties

Financial:

• Direct and manage the organization’s financial and accounting responsibilities, including compliance with relevant tax and accounting laws and regulations and internal controls
• Data entry and management of AR / AP and reimbursement processed twice a month
• Handle correspondence concerning accounts payable, accounts receivable, invoicing, credit card administration, and other financial transactions
• Process payroll twice a month through ADP and oversee ADP handling of monthly, quarterly and annual tax filings
• Oversee annual audit prep and liaise with outside accounting firm to finalize annual 990.
• Updating, maintaining, and reporting through QuickBooks and Excel chart of accounts / products / services / departments as needed
• Monthly bank reconciliation and financials presented to Executive Director
• Prepare quarterly financials / support to finance committee
• Work with Executive Director and department leaders to establish annual budget
• Budget forecasting using Viridiant Forecasting Model and in communication with Executive Director and department leaders
• Cost management – supporting production of overhead rates

Human Resources:

• Manage the onboarding and off boarding to include recruiting and hiring process, day-to-day employee relations and benefits for 12 full-time employees
• Performance management process – annual / mid-year reviews and performance improvement plans
• Benefits administration (e.g., health insurance and retirement coverage)
• Timesheets and Paid Time Off (PTO) management

Operations:

• Provide technology support with computers, phones, and subscriptions
• Manage office operations, meetings, equipment, supplies and subscriptions
• Perform operational analysis on internal systems and processes to improve efficiency to include: manage rent and utilities, insurance audits, providing vendors and customers with I9/COIs, commercial insurance management, Salesforce workflow/processes, Administration of renewal, registration, licenses and government registrations in general
• Perform additional responsibilities related to the success of the organization

Skills Required

Key Qualifications, Skills and Abilities

• Bachelor’s degree in business or accounting highly preferred
• Combined minimum 1-3 years related experience in accounting, human resources, and office management; Any combination of relevant education and experience that demonstrates the ability to perform the work successfully
• QuickBooks or related software plus accounting / financial analysis and reporting experience required
• Advanced in MS Office skills especially Excel required
• Effective oral and written communication
• Proactive and organized with attention to detail
• Acts with integrity and diplomacy handling confidential matters
• Some experience with CRM software a plus, especially Salesforce
• Nonprofit experience a plus
• Monday through Friday 8:30 AM – 5:00 PM generally, with some flexible hybrid options
• Promotes and adheres to organization’s mission, vision and values, policies and applicable laws in a fair and equitable manner

Additional Info

Competitive Compensation Package! including health, dental, life insurance, LTD, paid time off, paid holidays and retirement contributions!  Professional development; Work life balance and flex schedule opportunity with potential for some teleworking! Wages range from about $30 to $35 per hour depending upon related credentials and work experience.

To be considered for this immediate opening, please send your resume with salary requirements to hr@WarrenWhitney.com. This position will remain open until filled.

EOE.  On behalf of its client, Warren Whitney reserves the right to alter, change, modify and/or terminate this job posting at any time without notice, or obligation, to any party.