Development Assistant

Description

The Paramount Theater, a 501(c)(3) in Charlottesville, Virginia, is accepting applications for the position of Development Assistant. This position is responsible for coding, recording, and processing all types of contributions received by the Theater into Tessitura, a comprehensive database system. Essential to this position are accurate, timely gift and pledge entry and subsequent acknowledgement processing. The Development Assistant is also responsible for the management of all administrative details associated with the Development Department. They will be relied upon for frequent reporting and the accuracy of the information within those reports. This is a full-time position with benefits and salary based on ability, education, and experience. No phone calls or recruiters please – send resume and cover letter to hireme@theparamount.net. The Paramount is an Equal Opportunity Employer.

Job Duties

• Process donations and generate timely and accurate gift acknowledgment letters and tax receipts.
• Generate monthly fundraising and other database reports as needed.
• Manage and accurately update patron, prospect, and donor records.
• Compile patron and donor lists for electronic communications as needed.
• Coordinate production and mailing of appeal letters. Pull lists and prepare mail merges for Development and Marketing as requested.
• Reconcile financial records regularly with Finance Department.
• Manage all administrative details associated with the Development Department (i.e. mailings, gift and data entry, development related meeting minutes, notices, agendas, etc.).
• Assist Development team in ensuring a quality stewardship and cultivation program with proper acknowledgment through appropriate means and correspondences, plaques, receptions, and donor appreciation activities.
• Other duties as assigned by the Director of Development and Executive Director.

Skills Required

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Apps (Sheets, Docs, Drive). Knowledge of donor database software is a plus
• Excellent attention to detail
• Superb proofreading, editing, and organizational skills
• Ability to organize and prioritize work
• Ability to work independently with little supervision
• Excellent verbal and written communications skills
• Ability to manage deadlines
• Ability to work in a team setting
• Familiarity with donor software, Tessitura in particular, a plus
• Must have an Associate’s or Bachelor’s degree, or equivalent experience in a related field