Development Operations Coordinator

Description

Description:

The nonprofit Paramount Theater, Charlottesville’s premier performing arts venue, located on the historic downtown mall, is now accepting applications for the position of Development Operations Coordinator. The successful candidate will ensure that the Theater’s mission and annual goals are met through administrative support of the Director of Development and Development Associate. He or she must possess superior organizational skills, be a strong communicator, have excellent attention to detail and be able to effectively manage multiple priorities.

Join a fun, fast-paced, goal oriented, exciting team at The Paramount Theater today! This full time position includes 5-star benefits and salary based on ability, education, and experience. To learn more about The Paramount, please visit our website. Please, no phone calls or recruiters. The Paramount is an Equal Opportunity Employer.

Job Duties

Duties Include:

• Accurately process donations and generate timely and accurate gift acknowledgment letters and tax receipts.
• Generate monthly development reports.
• Manage and update donor, and donor prospect records.
• Compile donor and patron lists for electronic communications.
• Coordinate production and mailing of appeal letters. Pull lists and prepare mail merges for Development and Marketing initiatives.
• Reconcile financial records regularly with Finance Department.
• Assist Development team in its high-quality stewardship and cultivation program with proper acknowledgment through correspondence, plaques, receptions, and donor appreciation activities.
• Support the Development Team with all donor events, to include the Grand Marquee Gala. Tasks include: generating guest lists, tracking RSVP’s, name tags, facilitating event mailings, communication with vendors, and assistance with donor/guest check-in.
• Other duties as assigned by the Director of Development and Executive Director.

Skills Required

Requirements

The Development Operations Coordinator position is responsible for recording and processing all types of contributions received by the Theater into Tessitura, a comprehensive database system. Essential to this position are accurate, timely gift and pledge entry and subsequent acknowledgement processing. The Development Operations Coordinator is also responsible for the management of all administrative details associated with the Development Department. They will be relied upon for frequent reporting and the accuracy of the information within those reports.

The ideal candidate is organized and self-motivated with excellent attention to detail. They must be meticulous about follow-through, and able to multi-task and prioritize in a dynamic office environment. The successful candidate will want to be an integral part of a highly productive team, be eager to learn new skills, possess a collaborative spirit, and be willing to pitch in where needed.

Skills Required:

• Proficiency with Microsoft Office Suite (Word, Excel, PowerPoint), Google Apps (Sheets, Docs, Drive)
• Familiarity with donor database systems; Tessitura in particular, a plus
• Exceptional attention to detail
• Superb proofreading, editing, and organizational skills
• Highly organized and able to manage deadlines
• Ability to work both independently and in a team setting
• Excellent verbal and written communications skills
• Must have an Associate’s or Bachelor’s degree, or equivalent experience in a related field

Work Schedule

Monday – Friday 8:30 am – 5 pm with occasional event-related hours as necessary

Additional Info

To apply, please visit: https://apply.workable.com/the-paramount-theater-of-charlottesville-inc/j/C67EE70793/