The Board Secretary ensures the smooth operation of the Board of Directors of the Virginia Center for the Creative Arts (VCCA) and of its supporting organization, VCCA Abroad, and a mutually satisfying and -productive Board experience for every member. The Board Secretary schedules and prepares for all Board and Board committee meetings and maintains accurate records of all Board activities. S/he handles arrangements for quarterly Board meetings, either at Mt. San Angelo, in Amherst, VA, or elsewhere.
Maintains legally required documentation of all activities of the Boards of Directors of VCCA and VCCA Abroad.
Schedules all meetings of the two Boards, and makes arrangements for meeting spaces, conference calls, etc.
Prepares meeting materials for all Board and committee meetings working with staff liaisons, Committee chairs and the Executive Director, including agendas and supporting documents, and distributes them in a timely manner. Prepares minutes that accurately document attendance and actions taken in all Board and committee meetings.
Staffs the President of the Board and, with the Executive Director, serves as staff to the Nominating and Board Development Committee.
Assists with VCCA cultivation events
Organizational skills and detail-orientation to maintain a significant calendar of activity
Written and verbal communication skills
Customer service in support of leadership volunteers and donors
Ability to maintain confidentiality of information
Microsoft Office suite and Google
Understanding of and commitment to VCCA's mission
The Virginia Center for the Creative Arts (VCCA) is a non-profit, multi-disciplinary artists residency program of international scope with locations in pastoral Amherst County, VA and in Auvillar, an historic village in southwestern France. Founded in 1971, VCCA provides residential fellowships to writers, visual artists and composers to work free from the distraction of everyday life. They are selected through a merit-based peer review process.
VCCA is governed by a self-perpetuating Board of Directors. The Board meets four times per year and does most of its work through standing committees that meet on a regular calendar throughout the year. Its supporting organization, VCCA Abroad, has a separate Board, with some overlapping directors.