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Assistant Director, Ridley Scholarship Program

OrganizationUniversity of Virginia Alumni Association
TypeFull Time
Application DeadlineJanuary 31, 2023
College Degree Required?Yes
Salary Range$45,000-$48,000
Emailqsy2mk@virginia.edu
Phone(434) 243-2699

Description

JOB DESCRIPTION
Job Title: Assistant Director, Ridley Scholarship Program
Full-time/Part-time: Full-time
FLSA Status: Exempt
Supervisor: Director, Ridley Scholarship Program

About The Ridley Scholarship Program:
The University of Virginia Alumni Association is searching for an Assistant Director for the Ridley Scholarship Program (Ridley). The Walter N. Ridley Scholarship Fund was established in 1987 to honor the first African-American graduate of the University. The fund has grown significantly since then and has benefitted more than 300 of UVA’s most meritorious African-American students. The Ridley Scholarship Endowment has surpassed $20M, and in 2018 Ridley successfully completed a campaign to increase Ridley scholarships to cover full tuition and fees.

As the University of Virginia embarks on its $5B Honor the Future Campaign, the UVA Alumni Association and Ridley are poised and eager to continue growing the fund. The Director for Ridley will work collaboratively with leadership at the Alumni Association, the Ridley Board of Directors, and UVA advancement colleagues towards ambitious campaign goals and continued growth for Ridley.

General Summary:
The Assistant Director (AD) will provide a wide range of operational and programmatic support for the Ridley Scholarship Program. The support for Ridley will include coordinating the day-to-day activities of the scholar program, assisting with the implementation of the overall strategy for the Ridley Program and acting as a critical link between the Ridley board of directors, UVA AA staff, and a variety of University constituencies. This individual will report to the Ridley Director and work closely with the AA development team and other AA departments. This position requires a self-motivated, detail-oriented individual who excels at prioritizing numerous tasks and balancing the needs of multiple diverse stakeholders.

Skills Required

Duties and Responsibilities:

Scholar Support

  • For the Ridley Scholars:
    • Partners closely with the Scholarship Committee of the Ridley Board to conceptualize, design and implement a comprehensive scholar experience program including but not limited to periodic group check in meetings, 1:1 meetings with scholars including transcript reviews after each semester, hosting cohort events and coordinating networking opportunities for scholars with Ridley Board Members and other UVA alumni.
  • For the Scholarship Committee of the Ridley Board:
    • Partners to manage the Ridley Scholar Selection process. This includes but is not limited to outreach and collaboration on candidates, managing the planning for the process, post selection communications including scholarship offer letters, follow up with accepted scholars, funds distribution and orientation of new scholars to the program.
    • Partners to ensure upper-class scholarships and broader programmatic awards under Ridley’s purview are utilized including but not limited to the Terry Scholarship, the Ledford Scholarship, the Paige Award, the Brown Award, the NOLS Award, and the Sabato – Ridley Award.

Ridley Board Support

  • Coordinates all Ridley Board calls and meetings including scheduling coordination, board material prep leading up to each full board meeting, as well as space and catering arrangements for all in person meetings
  • Provide notes for all executive committee and all full board calls and meetings
  • Collaborates with the Ridley Director in supporting the strategy outlined by the Ridley Board including but not limited to reporting back to the board or board committees on progress related to various projects, helping to project manage Ridley events, projects or initiatives in partnership with other internal Alumni Association teams, etc.

Outreach and Engagement

  • Partners with AA development team and the AA marketing team to assist in managing Ridley communication and marketing efforts such as the production of the Ridley Annual Report, social media activity, email communications, solicitation campaigns, and website updates.
  • Plan, coordinate and manage all Ridley engagement, stewardship, and fundraising events in Charlottesville and in other regions as needed.
  • Serve as a liaison to Ridley and Alumni Association partners around the University of Virginia including the Office of Undergraduate Admission, the Office of African-American Affairs, Student Financial Services, the UVA Study Abroad Office, the Center for Politics, the Education School and the UVA Fund.

Administration

  • Oversee the process of administering Ridley scholarships by maintaining internal records and managing payments to students.
  • In partnership with the Ridley Director, ensure accurate and detailed tracking of Ridley expenses to ensure these expenditures are aligned with the annual budget.

Development Support

  • Collaborate with the Ridley Director to support Ridley’s fundraising efforts and initiatives.
  • Other miscellaneous duties as needed.

Education:
1. Bachelor’s degree required.

Experience:
1. 2-3 years’ experience in nonprofit operations, project management, or program management preferred.
2. Experience managing multiple stakeholders, and diverse constituencies, in an externally-facing role strongly preferred.
3. Demonstrated experience working in fast-paced environments with shifting priorities.
4. Demonstrated experience advising or coaching students preferred.
5. Communications/marketing, event planning/coordination experience preferred.
6. Experience with data, analytics, and digital systems and tools preferred.

Skills/Certifications:
1. Familiarity with mass electronic and print communications production and distribution systems strongly preferred.
2. Familiarity with Adobe Creative Suite and WordPress or other CMS strongly preferred.
3. Excellent skills in all Microsoft Office software applications required.
4. Proficiency utilizing databases, creating reports, and using information for research purposes required.

Supervision:
This position currently supervises the Ridley Intern.

Abilities:
1. Demonstrates leadership, creativity, professionalism, and self-motivation.
2. Possesses strong organizational skills, attention to detail, ability to work under pressure, and ability to handle multiple projects with varied timelines.
3. Demonstrates excellent verbal and written communication skills and the ability to represent the Alumni Association and the University in a professional manner to both large and small groups.
4. Operates comfortably and effectively in a multicultural environment; interacts tactfully and sensitively with culturally diverse populations.
5. Manages difficult or emotional customer situations; responds promptly to customer needs; solicits customer feedback to improve service.
6. Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions and uses reason even when dealing with emotional topics.
7. Demonstrates familiarity with the University of Virginia, the Alumni Association, and alumni engagement strategy.
8. Operates independently but can also manage and complete projects by enlisting the cooperation and collaboration of others.
9. Seizes opportunities to learn new skills; applies knowledge to improve work processes; maintains a passion for delivering quality work product and customer service.

Contacts:
1. UVA Alumni Association Alumni Services team.
2. Other UVA Alumni Association staff, particularly Development, Marketing, Enterprise Data & Systems (EDS), UVA Fund, and Alumni Engagement teams.
3. UVA alumni, parents, students, friends, and community members.
4. Ridley Scholars and their families.
5. UVA administrators, staff, individual school staff and faculty.
6. Outsourcing providers/partners/vendors.

Environmental/Working Conditions:
Fast-paced and collaborative with a bias for action, an openness to questioning past practices and assumptions, and a commitment to excellence. Occasional travel and evening/weekend work.

Additional Info

About the UVA Alumni Association
The UVA Alumni Association builds strong bonds and affinity on and beyond Grounds.
With a rich history of innovation and self-governance dating back 180 years, the UVA Alumni Association has been an invaluable partner to the University, incubating programs such as the Jefferson Scholars, the Parents Fund, the Virginia Athletics Foundation, the Lighting of the Lawn, and GivingToHoosDay.
Today, the Alumni Association’s programs and traditions, including Reunions, the Ridley Scholars Program, the Jefferson Trust, and Virginia Magazine, empower our 240,000+ alumni to shape the world around us.

The University of Virginia Alumni Association is an equal opportunity employer. We seek to attract and retain a diverse workforce and encourage members of historically underrepresented groups to apply.
To learn more about the Alumni Association, visit http://www.alumni.virginia.edu.

About the University
The University of Virginia was founded by Thomas Jefferson in 1819 to advance human knowledge, educate leaders and cultivate an informed citizenry. Today, News & World Report consistently ranks UVA in the top three public universities. In the 28 years since U.S. News began ranking public universities as a separate category, UVA has always ranked among the top three. The University of Virginia continues to place among the top 30 of the nation’s public and private universities combined.

We are a thriving and diverse global community of nearly 54,000 students, faculty and staff. University students hail from virtually every state in the nation, and 111 countries, and our 240,000 alumni around the world actively support our mission to serve the greater good. To learn more about UVA, visit http://www.virginia.edu/.