Administrator, The Virginia Mediation Network

Description

Overview:

Our Administrator is a key team member who manages the core of our organization.  The Administrator is an independent contractor, who will work 10-15 hours per week. Contract is for one year from date of hire with strong possibility of renewal.  This position is responsible for managing a virtual front office, in addition to ensuring that the back office functions run efficiently.  Our Administrator reports to the President of the Board of Directors, who serve a one year term.

Job Duties

• Manages the Virginia Mediation Network (VMN) virtual front office
• Coordinates board meetings, conferences, trainings, and speakers, including attending and preparing/distributing materials
• Receives mail from VMN P.O. Box
• Maintains and updates Wild Apricot membership program
• Prepares and submits monthly finance and member reports to appropriate parties
• Assists in the creation and distribution of digital and print newsletter and other communications
• Maintains and updates L-Soft list serve database
• Maintains and updates website as needed
• Communicate with members, board, and outside vendors in a professional and timely manner
• Maintains Basecamp data storage system
• Assist treasurer and bookkeeper with processing timely and accurate income and expenses
• Writes checks and make debit card charges on behalf of VMN
• Manage registration, site and speaker arrangements, and other needs for conferences
• Some travel may be required for this position

Skills Required

• At least three to five years of progressively responsible administrative/office management experience
• Excellent interpersonal and communicative skills through a variety of media are also required
• Ability to handle multiple assignments, organize work, and establish work priorities with little or no supervision
• Ability to practice effective communication techniques, both verbally and in writing to independently answer inquiries and solve problems
• Experience with website and list serve management
• Knowledge with conference and webinar planning and hosting
• Strong computer skills particularly with regard to word processing, data base management, desktop publishing
• Experience with Microsoft Excel and Outlook
• Ability to work with a different President each year, and a wide range of personalities.

Work Schedule

15 hours, schedule to be determined, mostly week day

Additional Info

To Apply: send a cover letter outlining why you are interested in the role, and why your experience would make you a good fit: brenda@lowryconsult.com