Administrative Assistant and Bookkeeper

Description

The Administrative Assistant and Bookkeeper position is responsible for providing office support, clerical, and daily bookkeeping tasks to ensure AMI adheres to best practices and requirements for non-profit business operations and reporting. Confidentiality, efficient time management, excellent organizational skills, and attention to accuracy are essential qualifications for this position, as is the ability to communicate clearly.

Job Duties

ESSENTIAL FUNCTIONS/ TASKS

• Responsible for essential tasks relating to Accounts Payable and Accounts Receivable as directed by the Executive Director and in accordance with AMI’s accounting policies and procedures.
• Responsible for maintaining the general ledger in QuickBooks.
• Maintain, reconcile, and report on the petty cash fund
• Provide information to the external accountant in a timely manner for the production of financial statements.
• Maintain an accurate and organized file system.
• Prepare report data for the Executive Director to ensure timely compliance with local, state, and federal government reporting requirements.
• Provide clerical and administrative support to the Executive Director as requested.
• Check Inventory, order, and purchase office supplies as authorized by the Executive Director.
• Respond to questions and requests for information from grantors, reporting agencies, etc., as directed by the Executive Director.
• Answer incoming calls and other receptionist duties as requested by the Executive Director.

Skills Required

• Bachelor’s degree in accounting or business administration, or equivalent business experience
• Knowledge of nonprofit bookkeeping and generally accepted accounting principles
• QuickBooks and Excel expertise
• A basic understanding of non-profit business operations
• Excellent written and verbal communication skills
• Ability to understand financial data, processes, and procedures
• Perform job responsibilities in an efficient and timely fashion.
• Computer proficiency in Word
• A high degree of attention to detail, accuracy, and organization
• Friendly and customer service oriented
• A valid driver’s license with a good driving record
• Belief in and commitment to building sustainable food systems

Work Schedule

Flexible

Additional Info

TO APPLY: Please complete and submit this online application form, including a cover letter, resume, and at least three professional references. For questions, please contact sue@alleghenymountainschool.org. No phone calls or mailed applications, please.