Finance Assistant

Description

The nonprofit Paramount Theater, Charlottesville’s premier performing arts venue, located on the historic downtown mall, is now accepting applications for the position of Finance Assistant. The successful candidate will ensure that the Theater’s mission and annual goals are met by providing effective day to day financial and administrative support. Reporting to the Director of Finance, the candidate will help secure the financial state of the organization as sound, well documented, and properly reported. The candidate will possess exceptional organizational skills and excellent attention to detail, be a strong communicator, and able to manage multiple priorities.

Join the fun, fast-paced, and goal-oriented team at The Paramount Theater! This full time position includes 5-star benefits and salary based on ability, education, and experience. To learn more about The Paramount, please visit our website. Please, no phone calls or recruiters. The Paramount is an Equal Opportunity Employer.

Job Duties

• Perform financial reconciliations for all events.
• Prepare weekly and monthly summary event reconciliation reports.
• Cash handling and administrative support for concessions reporting.
• Record Box Office transactions in Quickbooks after each ticketed event.
• Generate invoices for rentals, sponsorships, and pledges
• Provide data entry support for the Director of Finance, including: purchase orders, vendor bills, check requests, and credit card receipts.
• Accurate allocation of expenses to proper accounts and functional categories.
• Ensure proper approval and documentation of all expenditures, and maintain and file expenditure records according to company policy.
• Enter all deposits into QuickBooks on a daily basis.
• Conduct weekly check runs and ensure timely payment of all bills.
• Serve as liaison to vendors and resolve any billing inquiries in a timely fashion.
• Maintain complete and accurate vendor files; support annual preparation of 1099s.
• Assist the Director of Finance with month-end and year-end close by ensuring timely and accurate financial data entry.
• Utilize QuickBooks to provide a variety of financial reports for all departments..
• Process daily mail and bank deposits in accordance with company policy.
• Administer petty cash.
• Liaise with Front of House staff to ensure that all inventory items used for company meetings are properly recorded.
• Download and review daily bank activity.
• Reconcile credit card activity on a weekly basis. Work with cardholders to locate missing receipts and resolve discrepancies.
• Reconcile weekly Development contributions report with QuickBooks.
• Maintain and track staff PTO requests.
• Manage the office and general areas to remain organized and clean, and to operate in a professional manner.
• Oversee staff kitchen and stock accordingly.
• Check office supply inventory on a regular basis and order when needed.

Skills Required

• 3+ years of experience as a bookkeeper or staff accountant. Recent grads with relevant coursework will also be considered.
• Possess a high comfort level with computer technology, including QuickBooks, Microsoft Office, and Google Drive.
• Ability to organize and prioritize work to meet deadlines effectively and efficiently.
• Ability to function independently with minimal supervision.
• Team player mentality with a willingness to help other staff with various tasks.